--- title: "How to Create a Professional Gmail Signature" description: "Learn how to create a professional Gmail signature, what to include, how to add a logo and how to use more than one signature." url: "https://deegeet.com/gmail-signature/" type: "Post" author: "Emmanuel Sitemaife" published: "2026-11-09T15:55:17+00:00" updated: "2026-11-09T15:58:33+00:00" publisher: "DeeGeet Ltd" --- # How to Create a Professional Gmail Signature # How to Create a Professional Gmail Signature To create a Gmail signature on a computer, open Gmail, click Settings and then See all settings, add your text in the Signature section, format it or add an image if you want, and then click Save Changes at the bottom of the page. After that, Gmail adds your signature to the end of your emails automatically. A good Gmail signature tells every person you email who you are, what your business does and how to reach you. This guide shows you how to set one up and what to include, based on Gmail Help as checked on 9 November 2026. ![Professional Gmail signature with name, contact details and logo](https://deegeet.com/wp-content/uploads/2026/11/gmail-signature.webp) A clear signature turns every email into a small piece of marketing. ## What is a Gmail signature? A Gmail signature is text, such as your name and contact details, that Gmail adds to the end of your messages as a footer. According to Google, a signature can contain up to 10,000 characters, and images count towards that limit. ## Why your business needs a professional Gmail signature Every email you send is a small piece of marketing. A clear signature: - **Builds trust,** because it shows a real person and a real business. - **Makes contact easy,** with your phone number and website one tap away. - **Promotes your brand,** with your logo and a short line about what you do. - **Drives traffic,** because people click links to your website and social profiles. ## What to include in your Gmail signature Keep it short and useful. A strong business signature usually includes: 1. Your full name 2. Your job title 3. Your business name 4. Your phone number 5. Your website 6. One or two social media links 7. Your logo, kept small In addition, you can add a short call to action, such as a link to book a call or to your latest offer. ## How to create a Gmail signature on a computer ### Step 1: Open Gmail settings First, open Gmail. At the top right, click Settings and then See all settings. ### Step 2: Add your signature Next, scroll to the Signature section and add your signature text in the box. If you want, format it by changing the text style or adding an image, such as your logo. ### Step 3: Save your changes Finally, scroll to the bottom of the page and click Save Changes. Gmail now adds your signature to your emails. If you get an error after adding an image, the image may be too large. In that case, resize the image and try again, because images count towards the 10,000 character limit. ## How to use more than one Gmail signature Gmail lets you create different signatures. For example, you can set one default signature for new emails and another for replies. You can also change the signature while you write an email. To do this, click Insert signature at the bottom of the message window and choose the signature you want. ## How to add a signature for another address If you use the “Send mail as” feature to send from different addresses in one account, you can add a different signature for each address. Use the dropdown menu above the signature text box to choose the address. If you do not see the dropdown menu, open the Accounts and Import settings page. Then check that your addresses appear in the “Send mail as” section. ## Gmail signature tips - **Keep it to about four lines,** so it does not crowd your message. - **Use a small logo,** so emails load fast and the image stays within the limit. - **Use your brand colours** for links. Our guide to the [Canva Brand Kit](https://deegeet.com/canva-brand-kit/) helps you keep colours consistent. - **Track your links.** Add [UTM parameters](https://deegeet.com/utm-parameters/) to your website link to see how many visitors your emails bring. - **Check it on your phone.** Send yourself a test email and open it on a phone. ## Frequently asked questions ### How long can a Gmail signature be? Up to 10,000 characters, including any images. ### Can I add a logo to my Gmail signature? Yes. You can add an image in the Signature section. Keep it small, because images count towards the character limit. ### Can I have different signatures for different emails? Yes. You can set defaults for new emails and replies, and choose another signature with Insert signature while you write. ### Why is my signature image not showing? Large images can cause errors. Resize the image, save it again and send yourself a test email. ## Make every email count A professional Gmail signature takes five minutes to set up and works for you in every email you send. Add your name, title, business, contact details and one useful link, and then save it today. For full details, read Google’s guide to [creating a Gmail signature](https://support.google.com/mail/answer/8395). To protect the account behind your emails, also learn [how to turn on two step verification](https://deegeet.com/google-two-step-verification/).